Permits, Safety and Event Organizing

The event organizer is always responsible for the event and its permits and security. The event organizer must estimate the number of visitors to the event. The size of your event will determine the need for obtaining permits and notifying the authorities.

For small events of less than 200 people, you do not need to submit a separate notification the police or rescue services, as they are included in the general notice of Oulu Days. Oulu Days will submit the general notice to the police and rescue services on Monday August 19, 2024. If you organize your event in a public place, for example, on the stage in Rotuaari, passers-by are not counted as event visitors.

Remember to check other necessary permits (e.g. permit for using a public area and low-risk food business) in Oulu's event guide. If you are not sure whether you need a specific permit, contact the authority that issues the permit. If your event is held outdoors and you use amplified sound, contact the Oulu Days team: oulunpaivat@ouka.fi no later than August 2, 2024.

If you estimate that there will be 200 or more simultaneous visitors to your event or your event is special in some other way (for example, the event has a special venue, is held late at night or has a sensitive topic), you must:

• arrange one licensed security steward for the event for every 200 visitors (one security steward= 200 visitors, two security stewards= 400 visitors...)
• draw up a rescue and safety plan and have it approved by the North Ostrobothnia Rescue Service no later than 14 days before the event
• write and submit your own notice about organizing a public event to the police department no later than 5 days before the event. You can find more information about permits and organizing a safe event in Oulu's event guide.

These instructions may change.